Regular Board of Education Meeting
Eastland CUSD #308
February 20, 2019

President Heeren called to order the Regular Meeting for February. Members approved the minutes of the January 16 Regular Meeting. They also approved payment of all bills and claims and the Treasurer’s Report.

During Board input, members scheduled Monday, August 26th for an Illinois Association of School Boards Team Building workshop for the new superintendent and Board. Dr. Hansen shared information on a proposed transition plan for incoming Superintendent Alex Kashner, including plans for orientation, transition time, a spring Open House to introduce Alex and his family to the community, and a day to meet with vendors.

Principal Burkholder explained her intentions of leaving dates for Baccalaureate and Graduation as originally scheduled despite the number of days that school has been cancelled:

Baccalaureate – ​Sunday, May 12​, 7:00 p.m.
​Graduation​ – Sunday, May 19​, 1:00 p.m.

Dr. Hansen shared a brief summary of a presentation he made with Eric Haan and Erin Paulsen to the Fulton teachers and administrators; the topic was Eastland’s Journey to Standards-Based Learning and Grading.

In Old Business, administrators shared a status report on the work of School Resource Officers. The Board appproved the bid from Kunes Country for the trade in of the school’s pick-up truck and the purchase of a 2019 Ford F250 for the net price of $23,655.24. They also approved the bid from Sloan Implement to purchase a new zero-turn lawn mower for $8,679.00.

Continuing, the Board approved the bid from Winter Construction of Freeport for the Eastland Elementary Secure Office Entrance/District Office Relocation Project. The total bid was for $186,600. Winter was the low bidder of seven (7) different construction contractors who submitted bids. The project calls for the remodeling of spaces in the Shannon building so that visitors are compelled to enter through the elementary office in order to gain entrance to the building. It also remodels spaces so that the District Office is relocated to Shannon. The project will not only improve building safety, but will also serve to balance staffing so that administrative and clerical tasks can be efficiently met. Hansen noted that Winter Construction has an excellent reputation and that he is looking forward to working with them on the project.

On Dr. Hansen’s recommendation, the Board tabled action to approve the 2019-20 School Year Calendar until March. Hansen will meet with the Calendar Committee to share input from the Board and to gather input about how best to arrange emergency days in 2019-20. Action will be scheduled for the March meeting.

As a final item in Old Business, Superintendent Hansen shared a copy of a 2-sided Profile Page that will be used with colleges and other entitites to explain Eastland High School’s academic profile and standards-based grading procedures. He thanked Erin Paulsen for her work to design the page, and Anne Pilgrim and Principal Burkholder for recognizing the need and providing direction.

In New Business, the Board approved donation of nine (9) full-sized lockers to the Village of Shannon, and six (6) to the City of Lanark. They also heard a first reading of a proposed 1-year extension of the District’s Strategic Action Plan.

Social Studies and Strength/Conditioning teacher Chris Dertz presented a proposal to start an Eastland Jr/Sr High School Power Lifting Club. He explained how competitive power lifting works, who could participate, and discussed the benefits of power lifting, including increased strength, quickness, and explosiveness, as well as improved safety from injury. The club would be for girls and boys. Action on the proposal will be scheduled for the March meeting.

The Board approved a plan to offer Summer Driver Education for eligible Eastland students and Summer School for students in grades 3-12 who have not met minimum expectations for learning in core subject areas. Vacancies will be posted for one (1) Driver Education Teacher and three (3) Summer School Facilitators for 2019. Transportation will be provided, and sessions will be scheduled from 8:00 – 11:00 a.m. through June and early July.

The Board approved voluntary student accident insurance for 2019-20 through First Agency/Guarantee Trust Life, and catastrophic coverage through AIG. The cost to the District for the catastrophic coverage will be $984.00.

The Board approved a Memorandum of Understanding with the Eastland Education Association to amend the 2018-19 school year calendar as follows:

• Starting Monday, February 25 and continuing through Friday, April 12, the student attendance day will be extended by 30 minutes. School will start at the normal 8:10 a.m., and students will be dismissed daily at 3:40 p.m. This will make up for an equivalent three days of lost instructional time due to weather related cancellations.

• Starting Monday, April 15th, school will dimsiss daily at the normal 3:10 p.m.

• Friday, April 19 will be changed to become a student attendance day.

• Seven (7) cancelled days of student attendance will be made up at the end of the year.

• The last day of student attendance will be Wednesday, May 29th.

• Any additional cancelled days of school will not be made up as student attendance days, although teachers will be required to make them up.

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Dr. Hansen shared input received from parents, and thanked the teachers and Board members for their willingness to seek a creative solution that will best serve students and the District given the unusual number of cancellations over the last month.

Principals will gather staff input as they determine how to most effectively use the extra 30 minutes to support student learning outcomes. Parents are encouraged to communicate with their bulding principals if they have questions about the temporary arrangement.

The Board adjourned to closed session at 7:49 p.m. to discuss:

“the appointment, employment , compensation, discipline, performance, or dismissal of specfic employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity.”

They exited closed session at 8:27 p.m. and approved the following personnel actions:

1. Approved the following 2019 volunteers for softball and baseball:

​Jodi Engelkens – softball
​Tyler Giedd – baseball

2. Approved and accepted the notice of intent to retire of William Piper as a full-time custodian effective June 20, 2019.

3. Approved the hire of [Drake Heeren] as a summer crew custodial worker for 2019.

4. Approved posting a vacancy for an Assistant Football Coach for the E-PC Cooperative for the 2019 season.

5. Approved continuing to post a vacancy for an .5 Elementary Special Ed Teacher / .5 Elementary Intervention Teacher for the 2019-20 school year.

6. Approved continuing to post a vacancy for a high school Physics/Chemistry Teacher for the 2019-20 school year.

7. Approved posting vacancies for

Summer Driver Ed Instructor (1)

​Summer School Facilitators (3)
– One (1) for grades 3-8 with math certification / qualifications
– One (1) for grades 3-8 with English/language arts certification / qualifications
– One (1) to facilitate Illinois Virtual School coursework for students in grade 9-12

8. Approved posting a vacancy for a full-time custodian starting approximately June 10, 2019.

9. Approved continuing to post the following non-certified summer vacancies
• Summer Crew (custodial) – 1
• Summer Crew (technology) – 1
• Summer Crew (data entry – clerical) – 1

10. Approved continuing to post the following vacancies:
• Substitute Bus Drivers
• Substitute Kitchen Assistants and Cooks
The meeting adjourned at 8:31 p.m.

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